Logistic Officer 

Job Title: Logistic Officer 

Location: Syria – Damascus 

Position Status: Full time – 12 Months 

Vacancy: 1 

Job Description in Arabic

Listing Expiry Date: 09/03/2025

About Us: 

International Wars and Disasters Victims’ Protection Association – Alameen Organization 

About IRVD – Alameen 

Foundation: Alameen organization is a non-governmental non-profit humanitarian organization established in 2012 as a volunteer community initiative by several doctors and academics supporting the late martyr Mohammad Ameen Harsouny, in response to the needs of those affected by the Syrian humanitarian crises and in commemoration of his memory. 

Mission: “Supporting and enhancing healthcare and the well-being of people in need and communities affected by crisis through sustaining healthcare systems, education, and community programs.”  

Vision: Wellbeing for all humanity 

Values: 

• Trustworthy: we have confidence in our colleagues, beneficiaries, and partners. We build, maintain, and strengthen trust through time to allow us and others to feel safe and comfortable. 

• Responsive: We are answerable and liable to our colleagues, partners, and the people we serve. 

• Accountable: we have the moral duty and responsibility to use our resources efficiently.  

• Integrity: we abide by our principles and values; we are honest in our daily work and services provided. 

• Transparency: we share information internally and externally to develop trust and respect. We openly communicate relevant information with concerned parties. 

Licensing and Operations 

Alameen is Officially licensed in many countries such as The United Kingdom, Sweden, The United States, and Turkey. These main offices are officially registered with a charity status facilitating advocacy activities, fundraising opportunities, and spreading our cause loudly everywhere we can.   

Alameen has been also involved in humanitarian responses as operational missions in Turkey, Syria, Lebanon, Yemen, Somalia, Palestine, Sudan, Iraq, Ukraine, and Djibouti over the past years. In these mission offices, Alameen coordination teams operate in coordination and collaboration with local authorities, providing services through three main Humanitarian programs: Health and Nutrition, Protection and Education, and Emergency Response. 

Job Description 

IRVD is seeking a Logistic Officer to oversee logistical operations and ensure the necessary support is provided for the efficient implementation of programs and projects. 

Implementation of Program 

Responsibilities: 

• Receive purchase orders and start processing the following operations: 

• Launching the implementation processes per the policies and procedures to prepare the solicitations, the books of conditions and the draft contract. 

• Filling out the required analysis forms, committee minutes, and all necessary documentation and attachments. 

• Contribute to the preparation of contracts and purchase orders, and supervise the completion of their documentation, if requested by the technical officer. 

• Opening the complete purchase process file under the checklist and ensuring that it is completed with essential and supporting documents. 

• Monitoring implementation processes on the ground with the relevant parties (the supplier and the central operations coordinator) to determine the success of the supply process (good merchandise, the right price, and the right time). 

• Managing a bank of prices and specifications of materials, services, and contracts in potential markets, updated periodically. 

• Contribute and raise proposals for procurement plans, estimated purchase quantities, place of implementation, and time required for performance, estimate the need for the supply department to implement the process, and propose contingency plans for each project separately. 

• Managing the entire process of evaluating suppliers according to the supply policy and models after each end of the procurement process. 

• Managing the supplier database that includes current and potential suppliers, detailed licensing or legal documents, and their evaluation and reliability levels. And work on updating it every month. 

• Responsible for following up on the warehouse inventory and sending daily, weekly, and monthly reports. 

• Responsible for registering and coding fixed assets and submitting reports on them at the time of request from the direct supervisor. 

• Monitor and facilitate project repair and maintenance orders. 

• Working on logistical tasks within the center. 

• Any additional tasks required of the technical officer and project manager in the same field of competence and title. 

• Submitting periodic reports. 

• Archiving and Filing: 

• Maintains purchasing documents, files, and records (e.g. Requests for Proposals, vendor files, etc.) to ensure the availability of documentation and compliance with established policies and regulatory guidelines. 

• Performs general and program-specific clerical functions (e.g. answering the telephones, distributing purchase orders, scheduling, copying, etc.) to support departmental activities 

Ability to: 

• Ability to work in a stressful setting and adapt quickly to changing environments. 

• Ability to conduct work in a professional and mature manner. 

Qualifications 

• A degree in economics, business administration, or the like 

• Experience of not less than two years in the same field. 

• Excellent communication skills and knowledge of potential markets. 

• Good interpersonal and negotiation skills. 

• Ability to work under pressure, manage stress and adapt to rapidly evolving situations. 

• Excellent reporting, documentation, and archiving skills. 

• Good computer skills. 

Languages: 

• Proficiency in [English and Arabic]. 

PROFESSIONAL STANDARDS:  

The IRVD and IRVD Staff must adhere to the values and principles outlined in the IRVD Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. By these values, the IRVD enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation and Combating Trafficking in Persons. 

Compliance & Ethics 

Promote and encourage a culture of compliance and ethics throughout IRVD. As applicable to the position, maintains a clear understanding of IRVD and donor compliance and ethics standards and adhere to those standards. Conducts work with the highest level of integrity. Communicate these values to staff and partners and require them to adhere to them. 

Prevention of Sexual Exploitation and Abuse 

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within IRVD  

and amongst beneficiaries served by IRVD